Compare

See where the gaps are — and who fills them.

Independent managers told us what their current setup still can't do. Here's how the three common approaches handle each one.

The five things managers told us their software couldn't do

  1. 01

    Message tenants directly

    A built-in conversation with every tenant — threaded, searchable, attached to their unit. No more texts on your personal phone or emails you can't find later.

  2. 02

    Generate leases and legal documents

    Create leases, renewals, late-rent notices, and eviction-related notices from state-specific templates, pre-filled from the tenant and unit record. Every document is saved to the file it belongs to.

  3. 03

    Payments that actually clear

    A rent ledger you can trust: every payment attempt, success, or failure is logged with a timestamp and reason, and you're notified the moment one doesn't go through.

  4. 04

    Track owner-initiated repairs and upgrades

    Log major work you start — new flooring, electrical, roofing — with cost, contractor, dates, photos, and warranty. Build a permanent capital history for every property.

  5. 05

    Document periodic inspections

    Schedule move-in, move-out, and routine inspections. Walk the unit with a checklist and photos on your phone; the report saves to the unit and can be shared with the owner or tenant.

CapabilitySpreadsheetsEnterprise softwareKeyloma
Direct tenant messagingPersonal phonePortal announcementsThreaded chat per tenant
Lease & legal document generationWord templatesAdd-on or third partyBuilt in, state-specific
Failed payment visibilityDelayedInstant alert with reason
Owner-initiated repair log
Inspection reports with photosAdd-onBuilt in

See it against your portfolio

We will walk through Keyloma using the workflows your team runs today.

Book a demo