For independent residential property managers
The Operating System for Property Managers
Keyloma is small property management software built for independent residential managers running 5 to 300 units. It keeps properties, units, leases, tenants, owners and vendors in one shared record — then runs messaging, documents, payments, repairs and inspections on top of it, so you can manage more properties without adding more administrative staff.
Built for independent residential property managers — 5 to 300 units
One system of record
Properties, units, owners, tenants, leases, vendors and documents in one place — no spreadsheets to reconcile.
Built for small teams
Designed for portfolios of 5–300 units, where every hour of admin work is an hour you don't have.
Separated by organization
Every record belongs to your organization. Staff access is role-aware and enforced on the server.
Everything is traceable
Creates, edits and archives are written to an activity history you can review at any time.
Who Keyloma is for
- Independent residential property managers running 5 to 300 units
- Small teams that have outgrown spreadsheets and shared drives
- Managers who want messaging, documents, payments and inspections in one record
Who it is not for
- Large institutional managers needing full enterprise accounting
- Pure short-term rental and vacation-rental operators
- Teams looking for a bookkeeping package rather than an operations system
Built around the gaps
The things other tools leave you to handle by hand.
We talked to independent managers about what their software still can't do. Then we built Keyloma around those answers.
Legal document templates are provided for convenience and are not legal advice. Always confirm requirements for your jurisdiction.
How it works
Three steps from scattered spreadsheets to one operating system.
Import your portfolio
Bring across properties, units, tenants, owners and active leases from your spreadsheets or your current software. We help you check the result before you go live.
Invite your team
Add staff with the access their role needs, and open the resident portal so tenants can pay, request maintenance and message you directly.
Run every workflow from one record
Maintenance, rent, renewals and communications all attach to the same property, unit and lease — so nothing lives in someone's inbox.
Switching is the easy part
Import your properties from a spreadsheet
No data entry marathon to get started. Download the CSV template, fill in one row per property, and import it in Keyloma — units are created for you and you review the result before anything goes live.
- Download a ready-to-fill CSV template
- One row per property — only the name is required
- A unit count creates Unit 1, Unit 2 and so on automatically
- Preview everything first; existing records are never changed
The import tool is inside Keyloma — create your account and it's one click away on the Properties page.
keyloma-property-import-template.csv
name,street_address,city,state,postal_code 412 Oak Street,412 Oak Street,Newark,NJ,07102 Maple Court,18 Maple Court,Stamford,CT,06901
property_type,unit_count,status,notes single_family,,active, multi_family,6,active,Units created as Unit 1–6
2 properties ready to import — review, then confirm.
Explore Keyloma
Where to look next, depending on what you are trying to fix first.
- See all Keyloma featuresMessaging, leases, payments, repairs, inspections and reporting.
- Compare Keyloma to spreadsheets and enterprise toolsWhere each approach leaves gaps in day-to-day operations.
- Property management software for small landlordsBuilt for portfolios of roughly 5 to 300 units.
- View Keyloma pricingPlans scaled to portfolio size, month to month.
- Read guides and templatesRent collection, maintenance and move-out checklists.
- Read frequently asked questionsSetup, residents, payments, documents and security.
Manage more properties without adding more administrative staff.
Import your portfolio, invite your team and open the resident portal — most teams are live within two weeks.
Frequently asked questions
More questions on setup, residents, rent, documents and security are answered on the full FAQ page.